Swift Property Compliance Administrator

Working Pattern

  • 16 hours a week
  • Work ideally spread over 4-5 days so that there can be an even spread across the week (for example 3 hours x 5 days?)
  • Work can be done at any time of the day, although some live interaction with colleagues would help

Location

  • Remote working position – access to computer and internet required. Swift is a fully digital office (our entire team works remotely)
  • You will not be required to do any on-site property visits.
Contract rate
  • £1,350-£1,500 per month
Contract commitment
  • initial 3 month probation period
Experience required

We’re looking for an admin ninja to join our team!

  • Incredible organisational skills demonstrated in previous roles
  • Good language skills essential; marketing experience a plus
  • Experience in a property/letting environment a plus, but not essential

Role Description

Your role will be to keep Swift and our properties legally compliant. It involves supporting our property managers by keeping on top of all necessary compliance (and some other) paperwork.

Specifically it includes arranging tradesmen to complete the following property compliance:

  • Gas safety checks (GSC)
  • Electrical Safety Checks (EICRs)
  • Energy Performance Certificates (EPC)
  • Legionnaires and PAT tests
  • Fire risk assessment & Fire Door checks
  • Smoke, heat, fire and Carbon monoxide alarms
  • Chimney sweep certificates where applicable

The role also includes the following:

  • Setting up new tenancies and new clients on our systems; archiving tenancies and clients
  • Tenant and Landlord reference checks:
    • Right to Rent initial checks
    • Land Registry checks
    • Non-Resident Landlord Scheme (NRL)
    • Identity Verification (AML / KYC)
  • Coordinating rent increases
  • Managing property utilities using our partner Just Move In (https://justmovein.com/)
  • Managing deposits (protection)
  • Ensure Public Liability Insurance in place for all contractors
  • Monitor the Swift Home inbox
  • Some smaller well defined administrative tasks

Swift manages circa 100 properties in Southwest London so your role would be to ensure these are all legally compliant and up to date.

The key success factor of the role is being able to juggle a high volume of compliance tasks while simultaneously making sure we delight our clients (landlords) and serve the property managers through excellent communication.

The role presents an opportunity to be part of an exciting, dynamic multi-national team.

Top 3 skills (essential):

  • Supremely organised with strong administrative skills
  • Excellent written communication skills
  • Fastidious attention to detail
  • Strong computer skills

Other vital qualities:

  • A love for delighting clients and customer service
  • High levels of integrity
  • A good team player / collaborator
  • Excellent time management skills
  • Great initiative and self-management
  • Comfortable working across multiple IT platforms using a portfolio of web-based IT systems (full training provided). Includes Slack, Fixflo, G-suite, Asana etc.

Preferable

  • Asana/ other project or task management system experience a bonus (not essential, training will be provided)
  • Experience in a lettings environment a big plus, but not essential - full training will be provided

About Swift

Swift is a forward-thinking lettings specialist focused on property owners who are moving abroad and who want to rent out their family home in southwest London. We have been growing year on year and we offer a five-star service (as rated by our clients on Google) and love delighting our property owners. Swift exists to give exceptional service, delivering results matters to us. Ultimately our job is to deliver peace of mind to our clients. We work as a virtual team so we have no centralised office - so you need to be comfortable working like this.

Our values lie at the heart of everything we do:

  • We go the extra mile - we put our heart into everything.
  • We are thorough and diligent - we don’t ignore things just because they’re difficult.
  • We are fair - we do the right thing.

Swift was founded in 2010 by Daniel Lees, author of The Accidental Landlord – https://accidentallandlord.info

Any interested parties please contact Daniel at: home@swift.property.

Applying for the role:

Please complete the online application form here: https://forms.gle/FGNmNgYSGZMdHPFo9

Application process:

For clarity the application process will consist of the following steps:

  1. Initial contact/conversation
  2. Review job specification (this document)
  3. Online application form if you wish to proceed - see link above
  4. Online test
  5. Group interview with 3 Swift team members via Google Hangouts
  6. DISC personality profiling
  7. Final interview
  8. Role offered or declined

 

Application deadline:

Applications need to be submitted by 31 March 2026